Asana Vs Monday ~ Which Should You Use For Project Management?

One of the biggest changes that have come about in the processes of conducting a business in the last few years is the widespread adoption of project management software.

Some may argue that this was forced by the pandemic. But, in reality, this was a long time coming. The reason was not just technological advancement or the new generations taking over the workplace. Studies have revealed that shoddy project management can cause major losses to a business.

The “Pulse of the Profession 2019: The Future of Work: Leading the Way With PMTQ” study clearly showed that using project management technology allowed companies to excel with regard to every measured performance indicator when compared to businesses that did not use said technology.

A Survey Report

Of all the companies that used project management software applications, 76% achieved their set objectives in a project, 66% stayed within budget, 61% completed the project on time, and experienced 12% failures compared to 61%, 47%, 41%, and 18% respectively in case of non-users.

But these percentages do not really drive home the gravity of the situation. The knowledge that hindrances in project management can cost businesses $109 million per $1 billion invested in a project. Moreover, without any project management software application, 498 hours can be wasted every year on a project.

This shows how costly project management issues can get.

Another Report

When surveyed by Hive, 70% of organizations were said to have at least one project failure in the year 2020.

In spite of that, 44% of project managers still did not adopt a project management application to improve their results.

But among the ones that do, the most popular solutions used are Monday.com and Asana. 

In fact, they are each others’ fiercest competitors. Monday has found favor with at least 100,000 teams worldwide. Its most famous clients are Uber, Costco, Adobe, Unilever, and Hulu. But Asana is not too far behind, with over 80,000 customers.

Google, NASA, Airbnb, Spotify, and Yelp are some of its biggest clients. Which one is the right choice for you will depend on a number of factors like your requirements in the business, your budget, your existing system, and so on. It is important to research well and judge soundly when making a decision.

Also, if you wish to navigate and get an eagle’s view of which one to go between Monday and Slack, you can read about the same here

But for now, how do you know which factors to look at to know which among Monday and Asana is the right one for you? This comparison guide should help you out in that process.

Monday.com

Monday.com is undoubtedly a leader in the sector of project management software [ a detailed monday.com’s review is available here]. Whether you have a compact team handling a small business or multiple teams for multiple departments in a corporation with large-scale operations, Monday will scale to suit your needs.

monday reviewmonday review

Its best features are a high level of visualization, multiple views that you can easily and seamlessly switch between, automations to make jobs faster and more accurate, great communication methods, highly data-powered and versatile dashboards, and effective file-sharing options.

Here is a quick video for your illustration

Onboarding, training, and learning resources are things that Monday should be proud of. Earlier, Monday used to provide very few integration options. Although they were all the major ones, they were not enough. But, over the years, Monday has more than doubled its integration support.

You can also build your own apps for Monday on their platform. If you have large projects and complex tasks, Monday would suit you perfectly. However, it has a short trial period and no free version. Therefore, it might come across a bit too costly for startups and small businesses.

However, Monday has a sufficient number of pricing plans and is, in comparison to Asana, the more budget-friendly option.

Asana

Asana comes in where Monday might come across as an overkill – small and micro business and startups. Asana has a very easy-to-use interface that beginners can learn to use easily and intuitively.

With Asana, you get innovative views, several project management functions, several reporting visualizations, team and project creation and management, superior administrator controls, multiple levels of communication, and a large number of integrations.

The fact that Asana has a free basic plan wins over a lot of people. Even though this plan is well-endowed, it does not have enough features. Otherwise, if you look at the big picture, Asana is pricier and has less plans.

Here too, we have a quick video for you that illustrates the usefulness of Asana, and you can have a look into it.

But Asana does have a longer trial period, which somewhat makes up for it. One of the basic levels at which Monday.com and Asana are different is that Monday is more focused on the tasks while Asana tries to control the complete view up to projects and teams.

Comparison [Asana Vs Monday]

  • Asana is best for small businesses and startups. Monday has a number of tiers for businesses of different sizes.
  • Monday allows its tasks, known as pulses, to be viewed in a stacked, spaced out, or another manner. Asana, on the other hand, uses a default interface where it spaces out different elements and labels everything.
  • Monday provides access to different items via menus while Asana uses more icons.
  • In the same vein, while tasks are easier to create, view, and organize in Monday.com, task panels provide more control and are easier to work on individually in Asana.
  • When it comes to the visualization of projects, Monday offers far more options and features compared to Asana, like in-built Gantt charts, maps, and charts. 
  • Also, Asana shows only one view at a time whereas Monday shows both the default list view and the other view of your choice on the same screen.
  • You only get drag-and-drop functionality in Asana for tasks but Monday also lets you adjust the sizes of task or pulse panels.
  • Monday does not have a dedicated page for internal team members to interact and collaborate, a feature that Asana provides.
  • Asana allows leaving comments at various levels like task, team, and project, but Monday only allows people to communicate at the task level. But you can leave your comments in a number of different formats.
  • Monday allows a user to customize their dashboard much more than Asana does.
  • Two places that Asana severely lags behind Monday.com are invoicing and budgeting features which are built into the Monday task management system.
  • Monday offers more templates than Asana. Moreover, while templates in Asana only features instructions and examples, those in Monday.com come with real-life project instances and more examples than in Asana.
  • Two areas where Asana provides better features and advanced control compared to Monday are in communication and collaboration, and in team management.
  • One point in which Asana fails to hold a candle to Monday is in the department of resource management.
  • Even though Asana offers a larger number of integrations, the ones that Monday offers are more commonly used and useful.
  • You have the option of version control in Asana that you do not in Monday.com.
  • One of the most serious drawbacks of Asana is that even in this age of cyber-security, it still does not offer multi-factor authentication. Monday has two-factor authentication and generally better security features. 
  • Monday also provides HIPAA protection. In terms of user experience, Monday not only has a smoother UI but onboarding is also easier than Asana as Monday provides hands-on guidance while Asana uses a setup wizard only.
  • Monday provides both online support and 24/7 customer service over the phone for all plans. Asana provides online support and customer care during business hours only.
  • The trial period for Monday is 14 days while that for Asana paid plans is 30 days.
  • Asana has a free plan for up to 15 team members while Monday does not have one

PricingComparison

Monday.com

Basic – $8/ user/ month billed annually and $10 billed monthly

Standard – $10/ user/ month billed annually and $12 billed monthly

Pro – $16/ user/ month billed annually and $20 billed monthly

Enterprise – Contact sales team for price negotiations

Asana

Basic – $0

Premium – $10.99/ user/ month billed annually and $13.49 billed monthly

Business – $24.99/ user/ month billed annually and $30.49 billed monthly

Enterprise – Contact sales team for price negotiations

To Conclude

If you are still not sure which between Monday and Asana will fit your scenario better, we recommend you to try them both first-hand. That is very easy with Asana, not only because it has a free plan you can use forever but also because its trial period on the paid plans is longer.

With Monday, although the trial period is half, but Monday is undoubtedly more popular and easier to onboard and use. Its larger fanbase is testimony to that. 

Therefore, if you have the resources, if your needs are more complex, if you prefer to retain control rather than going with the flow, or all of these, Monday is the perfect choice for you.

Sure, Asana is catching up fast, but it will be a while before it matches up to Monday.